Business Name: Good Buoy Dog Training
Data Controller: Kaye Jenkins
Location: Northern Ireland, United Kingdom
Email: goodbuoydogtraining@gmail.com
Effective Date: Friday 6th March 2026

 

1. Scope of This Policy

This Privacy Policy explains how I, Kaye Jenkins of Good Buoy Dog Training, collect, use, store, and protect personal data relating to dog owners, emergency contacts, and information about dogs that is linked to identifiable individuals. It applies to all services I provide, including consultations, training, walking, behaviour support, classes, workshops, and related activities. This policy complies with the UK General Data Protection Regulation (UK GDPR), the EU GDPR (where applicable), and the Data Protection Act 2018, which applies in Northern Ireland.

 

2. Data I Collect

I collect only the information necessary to provide safe, lawful, and insured dog-related services. This includes:
 

Owner / Handler Information
 

• Owner/Handler name
• Address (line 1, town/city, postcode)
• Contact email and telephone number
• Emergency contact details (name, telephone number)
• Information regarding accommodations required for appointments (I do not request specific medical details)
• Payment details visible through bank transfer (account name/number/sort code)
• Images or videos of you or your dog during activities (only with explicit consent)

 

Dog Information
• Dog name
• Breed
• Age and origin (e.g., rescue, breeder)
• Known history prior to ownership
• General health information (medical conditions, medication, veterinary practice details)
• Training history and behavioural information
• Any additional information voluntarily provided during consultations or ongoing services

 

3. Data Relating to Minors (Under 18 Years of Age)

I am committed to safeguarding children and young people and adhere to child protection expectations in the United Kingdom and Northern Ireland, including the Children (Northern Ireland) Order 1995 and the Safeguarding Board Act (Northern Ireland) 2011. I do not intentionally collect personal data relating to individuals under 18 years of age except where necessary for the safe and appropriate delivery of services involving a minor attending a class or session.

 

What Data I Collect About Minors

If a young person under 18 attends a class, workshop, or session, I may collect:
• First name and surname
• Age (if applicable)

 

This information is used solely to:
• Place the young person into an appropriate age group for classes
• Ensure safety and suitability of the session

 

I do not collect any additional personal data about minors. All other information gathered relates to the parent or legal guardian and their dog(s).

 

Parental/Guardian Responsibility

Where a minor attends a session:
• A parent or legal guardian must provide all required personal data where this is relevant.
• A parent or legal guardian must accompany the minor unless prior written agreement is made.
• The parent or guardian remains the primary data subject for all service-related information.

 

Images and Media Involving Minors

I take the online safety of children extremely seriously. To protect minors:
• Images of children may only be taken by their parent/legal guardian or with the parent/legal guardian and the minor’s informed agreement.
• I do not take or use recognisable images of anyone under 18 on my website, social media or promotional materials.
• I may use images where the minor is not identifiable, such as the back of the head or where the face is fully obscured.
• I will only take or use images of minors with: 
(i) explicit written consent from the parent or legal guardian, and
(ii) the informed agreement of the minor themselves.

Consent can be withdrawn at any time by either the parent/legal guardian or the minor.

 

Safeguarding and Child Protection

I operate a zero-tolerance approach to safeguarding breaches. Any individual attending a session who is found to be photographing or recording a child without the parent/guardian and child’s consent will be reported to the Police Service of Northern Ireland (PSNI) for investigation.

 

Lawful Basis for Processing Minor Data

• Legitimate interests: ensuring safe and appropriate class grouping.

• Consent: for optional photography or media use.

• Legal obligation: compliance with safeguarding expectations and insurance requirements.

 

Retention of Data Relating to Minors

Data relating to minors is retained and securely deleted in line with the retention periods set out in this Privacy Policy.

 

4. Lawful Bases for Processing

I process personal data under the following lawful bases:
• Contractual necessity: to provide the services you request and communicate with you about them.

• Legitimate interests: to ensure safety, manage risk, and maintain accurate records for dog welfare and business operations.

• Legal obligation: to comply with tax, insurance, and animal welfare regulations.

• Vital interests: to protect the life or wellbeing of your dog in an emergency (e.g., contacting a vet).

• Consent: for optional activities such as photography or social media use.

Consent can be withdrawn at any time by contacting goodbuoydogtraining@gmail.com.

 

5. How Your Data Is Used

Your data is used for:

• Managing bookings, consultations, and service delivery

• Assessing suitability for services and ensuring safety

• Contacting you about appointments, emergencies, or updates

• Contacting your emergency contact if needed

• Contacting your vet in emergencies

• Maintaining accurate records for insurance and legal compliance

• Managing behavioural or welfare risks

• Maintaining financial and tax records

• Providing follow-up support or service-related communication

I do not use your data for automated decision-making or profiling.

 

6. How Your Data Is Stored

I store your data securely using:

• Password-protected digital files

• Encrypted cloud storage

• Secure physical storage (if paper forms are used)

I take appropriate technical and organisational measures to protect your data from loss, misuse, unauthorised access, alteration, or disclosure.

 

7. Data Sharing

I only share your data when necessary and lawful. This may include:

• Veterinary practices (in emergencies or with your consent)

• Insurance providers (in the event of a claim)

• Emergency contacts (if required)

• Legal authorities (if required by law)

• Professional partners (only with your explicit consent)

I do not sell or share your data with third parties for marketing.

 

8. International Data Transfers

I do not intentionally transfer your data outside the UK or EU. If a service provider (e.g., cloud storage) stores data internationally, I ensure they comply with UK GDPR/EU GDPR adequacy decisions or use appropriate safeguards such as Standard Contractual Clauses.

 

9. Data Retention and Disposal

I retain personal data only for as long as necessary to fulfil the purposes for which it was collected and to comply with legal obligations. Retention Periods

• Client and dog records: 7 years after the last service

• Incident or insurance-related records: 7 years from the date of the incident

• Financial records: 7 years (HMRC requirement)

• Emails and communications: up to 3 years, unless needed for legal purposes

• Consent forms (e.g., photo consent): until consent is withdrawn or 7 years after last service Secure Disposal

 

At the end of the retention period, data is securely destroyed by:

• Permanent deletion of digital files

• Secure shredding of paper documents

 

10. Your Rights Under UK & EU GDPR

You have the right to:

• Access your personal data

• Correct inaccurate or incomplete data

• Request deletion of your data (where legally permissible)

• Restrict processing in certain circumstances

• Object to processing based on legitimate interests

• Withdraw consent at any time (for consent-based processing)

• Request data portability

• Lodge a complaint with the Information Commissioner’s Office (ICO)
To exercise your rights, contact: goodbuoydogtraining@gmail.com

 

11. Your Responsibilities

To ensure your data remains accurate and up to date, you agree to:

• Inform me of any changes to your contact details

• Inform me of any changes to your dog’s health, behaviour, or veterinary information

Accurate information is essential for safety and insurance compliance.

 

12. Changes to This Privacy Policy

I may update this Privacy Policy from time to time. The most current version will always be available upon request or published on my website (if applicable). If you require this policy in another or more accessible format, please contact goodbuoydogtraining@gmail.com.